Terms and conditions

Definitions and Interpretations in these Conditions
The ‘Company’ or “our language centre” or “we” shall mean Virgile Language training.

‘The client’ shall mean the person in whose name the booking is made and shall include the person or persons on whose behalf the same is made.

“The trainer” or “tutor” mean the teacher and “The client” mean the student, parent or guardian of the tutee (if child under 18), or the person in charge for company training.

Virgile Language Training will introduce the Tutor to the Client and will act as an agent on his or her behalf.

The tutor is never paid directly. Virgile Language training manages the payment of all tutors.

Under no circumstances can the client organize a private arrangement with the tutor that was introduced by Virgile Language Training. In this event, the client should expect Virgile Language Training to obtain an injunction against them to stop from this happening again. The client will also be liable to account to Virgile Language Training for the entire amount paid to the Tutor/trainer with no reduction in anyway.

The Client will agree the fee before any tutoring takes place. The tutor/trainer will submit a time sheet to Virgile Language training for the work they have done with the tutee. The client, parent or guardian of the tutee (if under 18) must sign the timesheet before it can be submitted.
No further fees shall be charged for travelling or preparation time of the tutor. Fees may be adjusted from time to time and shall become effective and shall become effective after having giving the student 14 days written notice.

Contract and Payment

No contract is made between the company and the client and no booking is valid until the company has issued a confirmation invoice by e-mail.
The company will issue this confirmation after the free initial meeting with the client, once a £30 course deposit has been received from the client and the availability of a trainer/ tutor has been confirmed by our language centre.

The client will receive an invoice at the beginning of each month (for the previous month tuition) from Virgile Language Training. The client must then make sure that Virgile Language training receives payment within fourteen dates of the date of the invoice.
Payment shall be made for 6 weeks in advance to the tutoring agency Virgile Language training which will then compensate the tutor for his/her service.


At the end of the prepaid course, tuition automatically carries on unless you give two-week’s notice (Termination Notice) both to your Tutor verbally and in writing to Virgile Language training. This will enable the Tutor to bring tuition to an appropriate conclusion for the student and seek reassignment to another job.

If you do not provide the Termination Notice to Virgile Language training or do not provide such notice in sufficient time, Virgile Language training and the Tutor will assume that you wish to continue and keep your agreed time slot with the Tutor reserved for you, and you will be charged for any such sessions arranged. This aids continuity and the Tutor’s availability as long as you need him/her.

Additional Charges for academic, general and online Language tuition

The Tuition Fees entitle the Student/ trainee to receive academic instruction in relation to the chosen Course but do not cover the cost of other materials and services that the Student may require, including, but not limited to, text books, examination fees, bank charges, insurances, social activities and travel expenses. The Student is required to purchase such of these materials and services as are requisite for the completion of the Course.

Additional charges For the business French tuition, we offer Free materials if the trainee book more than 20h sessions (1 to 1 tuition).

Cancellation of the lesson by the trainee or student (or the Student’s Parent or Guardian)

The student may cancelled the tuition by giving at least 24h prior notice to the tutor in which case no tuition fees will be incurred. Lessons not attended by the student without giving 24h prior notice to the tutor shall be charged at full rate.

 Cancellation of the lesson by tutor

The tutor may cancelled the tuition by giving at least 24h prior notice to the student in which case no fees shall be incurred. Where a lesson was pre- paid, the tutor shall reschedule the appointment at a time agreeable to both parties, failing which the student shall be refunded with such a missed lesson fee.

If a Tutor, for any reason, has to stop tuition mid-course, Virgile Language Training will endeavour to replace that Tutor as soon as possible, subject to availability, in order to minimise disruption to the student’s or trainee’s progress.

Late arrival

Fees are calculated according to the times stipulated in the schedule and no adjustment shall be made for time lost because of late arrival by the student.

 Any lost time because of the late arrival of the tutor shall be compensated for by extending a lesson by mutual agreement and by such amount of time that was lost.

Status of the tutor

It is expressly understood that the student retains the services of the tutor a a self employed tutor for Virgile Language Training and not as an employee. The tutor shall be responsible for his/her insurance and for all statutory declarations and contributions with regard to income tax.

All our tutors providing tuition for children are CRB checked.

 Limitation of Liability

While the Tutor will endeavour to ensure the Student makes satisfactory progress, this cannot be guaranteed, and the Tutor cannot be held accountable for the academic success or otherwise of the Student. To the maximum extent permitted by law, the Tutor accepts no liability for any direct or indirect loss or damage, foreseeable or otherwise, including any indirect, consequential, special or exemplary damages arising from the use of the Tutor’s services or any errors or omissions in the content of the Tutor’s learning materials.

Obligation of the tutor

The tutor undertakes to do all preparation prior to lessons and to structure lessons in such a way to optimize time to the benefit of the student/ trainee.

 The tutor shall keep confidential all information of the student/trainee and shall contact other parties involved in the education of the student/trainee only if given written permission to do so by the student/trainee.

For academic tuition, the tutor shall at no time be required to execute homework or assignments on behalf of the student.

Obligation of the student/ trainee:

The student / trainee, undertakes to assist the tutor in identifying problem areas in which the student needs specific tutoring.

 The student/ trainee agrees that assignment, exercises or homework form an integral part of tutoring and undertakes to complete such work timeously.

Disclosure to outside parties:
We do not pass, sell, trade or rent personal details entered on this web site to others.