This privacy policy applies to the business and website of:
Virgile Language Training, 23A churchfield Road, Ealing W13 9NF
Tel: 02088402990
E-Mail: info@virgilelanguagetraining.co.uk
In accordance with the General Data Protection Regulation and related UK data protection legislation, we are committed to protecting the confidentiality and security of the information that you provide to us.
This Privacy Notice is designed to help you understand how we collect and use your information.
If you have any questions or queries about this policy, please contact us.
Who we are
Any reference to “we”, “us”, or “our” in this notice means Virgile Language Training.
How to contact us:
For any questions or concerns relating to this Privacy Policy or our data protection practices, or to make a subject access or any other request regarding the information we hold, please contact us at:
Virgile Language Training, 23A churchfield Road, Ealing W13 9NF
Tel: 02088402990 E-Mail: info@virgilelanguagetraining.co.uk, Website: www.virgilelanguagetraining.co.uk
Why we need and how we use your personal information
We only collect, use and store your information where we have lawful grounds and legitimate business reasons to do so.
We collect, use and store your personal information to fulfil requests for information, and supply of products and services as part our extra-curricular languages classes.
After school clubs: We process personal information to enable us to provide childcare, encourage and supervise educational play, to advertise our services, to maintain our own accounts and records, to inform parents about the classes/ lessons and to support and manage our staff.
Adult French classes: We also process information to enable us to provide adults French classes, to advertise our services, to maintain our own accounts and records and to send information about the classes / lessons to our students.
The use of your data is essential for us to manage our agreements with you. We may also use it keep our records up to date, to notify you about changes to our service and to help us in developing new products and services.
If you do not provide the information required, we are unlikely to be able to meet our agreement with you and may not be able to provide products and/or services to you.
Marketing
We would like to keep you updated about our relevant products and services by email, SMS and/or telephone. If we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes we will only do so with your consent. Your consent will be obtained specifically at the appropriate time.
If you have already consented and wish us to stop using your information for this purpose or any other purpose, then please contact us or click “unsuscribe” at the bottom of the email you have receivdd from us.
Nature of personal information
Personal data is any information that may identify a living individual.
For the adults classes: We collect personal information such as student’s name, phone number, postal address, email address and photograph ( class photographs only with the Students consent).
For the children’s classes, we collect the above information and also photographs (with parent’s authorisation only), parent / carers name, contact details and the child’s health / allergy information.
Sharing information
We will only supply your personal information to other parties where such a transfer is a necessary part of the activities that we undertake, where you give us consent or where we are required to do so by law or regulation (e.g. where the disclosure is necessary for the purposes of the prevention and/or detection of crime).
We only share your information if we are satisfied that our partners or suppliers have sufficient measures in place to protect your information in the same way that we do.
We may also disclose personal information to new owners of our business if we are subject to a merger or acquisition. Disclosure may also be made to enable audits, regulatory inspections or to investigate a complaint, suspicion of fraud or a security threat.
We never share your information outside our organisation for marketing purposes.
You understand that we may disclose the information you provide to relevant other parties for the purposes described in this Notice.
Transfer of personal data outside the EU
Certain personal information held on our Information Technology systems may be transferred across geographical borders in accordance with applicable law.
By providing us with your information, you consent to the collection, international transfer, storage, and processing of your information. These transfers are governed by European Union (EU) standard contractual clauses or equivalent data transfer agreements to protect the security and confidentiality of personal information.
How long we keep information about you
We will keep your information for as long as it is required to enable us to provide goods and services to you and respond to any claims or complaints. Once we decide that we no longer need your information it will be securely and confidentially destroyed.
Our website
On our website, we only collect personal information such as full name and email address when you register for a class on our website ( All payments on our website are processed by Paypal only).
Your data protection rights
You have certain legal rights under UK data protection law and regulations, summarised as follows:
- The right to be informed about our data processing activities, including through Privacy Notices such as this.
• The right of access to the personal information we hold about you. To request a copy of this information you must make a subject access request in writing to us.
• The right of rectification. You may ask us to correct any inaccurate or incomplete data within one month.
• The right to erasure and to restrict processing. You have the right to have your personal data erased and to prevent processing except where we have a legal obligation to process your personal information. You should bear in mind that by exercising this right you may hinder or prevent our ability to provide products and services.
• The right to data portability. On your request, we will provide you with your personal data in a structured format.
• The right to object. You have rights in relation to automated decision making and profiling to reduce the risk that a potentially damaging decision is taken without human intervention. You can object to your personal data being used for profiling, direct marketing or research purposes.
If you want to invoke any of these rights, please write to us at the above address.
Withdrawal of consent
Where you have provided your specific consent to the use of personal data, you may withdraw that consent by contacting us at the above address.
How to make a complaint
If you wish to make a complaint about how we hold or use your data, please contact us at the above address.
If you are dissatisfied with how we deal with your complaint ( for the children’s club), you may contact either La jolie Ronde Ltd or the Information Commissioner’s Office:
La Jolie Ronde, 43 Long Acre, Bingham, Nottingham, NG13 8AG, UK; Phone: 01949 839715, Website: www.lajolieronde.co.uk
The Information Commissioner, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF; Phone: 08456 30 60 60, Website: www.ico.gov.uk
For the children’s after school club, we are operating under licence to La Jolie Ronde Ltd. Licence agreement number: [Licence agreement number]
We may amend this Privacy Policy from time to time for example, to keep it up to date or to comply with legal requirements. The latest version of this policy is available from the above address.
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